When leaving a Note in Pathways to document information about a student, Notes should be added under one or more of the note reasons described below. Using these reasons is useful for querying and reporting purposes.
The listed note reasons reflect updates implemented for the Fall 2025 term. While some new note reasons have been added, many note reasons have been only slightly adjusted to improve clarity, consistency, and usability across the platform.
Please see the list of previous note reasons for additional information about the recent updates and discontinued note reasons.
Advising Appointment Summary
Used to add appointment summaries that advisors would like to make visible to the student. Walk-in appointments and other appointment summaries should be added as an ad-hoc appointment summary in Pathways if the summary does not need to be made visible to the student.
Enrollment-Change of Major or Plan
Document information related to a students confirmed major or plan change.
Enrollment-Leave of Absence
Document information about a student who has confirmed, or has strong intentions, that they are taking a leave of absence from the university. This note reason may be used for both a formal leave of absence, as defined in a school's catalog, and informal leave of absence, i.e. a planned period of non-enrollment.
Enrollment-Reinstatement
Document information related to a student's reinstatement.
Enrollment-Resignation
Document information related to a student's resignation.
Enrollment-Schedule Change
Document something specific about a student’s schedule, e.g., recommendations you have made or they have considered.
Enrollment-Withdrawal
Document information related to a student's individual course withdrawal.
Experiential Learning
Document information related to a student's planned or confirmed experiential learning, e.g., career or internship experience, or study abroad experience.
Other Issue Impacting Academics
This note reason should be used to document other issues that is impacting a student's academics that do not fit another note reason. Guidelines for documenting sensitive information should be followed. If there is an emergency with a student, please call 911 or contact Pitt Police at 412-624-2121. This note does not mobilize an emergency response unit.
Outreach-Academic Standing
Document outreach to students related to their academic standing. For information about resignation or reinstatement, those specific note reasons should be used instead or in addition to this note reason.
Outreach-Continuing Enrollment
Document outreach to students related to their continuing enrollment, e.g., students who have not yet enrolled in an upcoming term or have considered unenrolling.
Outreach-Course Grades or Repeats
Document information about a student’s course grade or repeats, e.g., not meeting a pre-requisite grade.
Outreach-Early Progress Reports
Document outreach related to early progress reports that a student has received.
Outreach-General Check-in
Document an email, phone, or text check-in with a student outside of an appointment.
Outreach-Satisfactory Academic Progress
Document issues related to Satisfactory Academic Progress.
Student Records-Exceptions and Approvals
Document any exception issued for a student or other course approvals, general education requirements, graduation application, etc.
Student Records-Incoming Credit Review
Document transfer credit reviews and incoming credits.
Survey
To be used to share survey results.