The instructions below can be followed to set up Faculty Office Hour drop-in availability for students to view in Pathways. Students will only be able to see the times you will be in your office. They will not be able to schedule appointments. It is recommended to set up separate blocks of availability if you would like to have Faculty Office Hours by both Appointment and Drop In.
Log into Pathways and choose the My Availability tab on your Staff Home page. Under Available Times, use the Actions button to Add Time.
In the box that pops up, select the days and times for your office hours. To set the same availability for the entire term, choose the current term (Default Term) for the length of time to be active.* Then choose the Drop-ins option. (You will be able to add multiple days and times in a later step.)
* Note: if you choose Forever, then your availability will continue during and in between terms, as well as summer.
If you would like to create a link that can be posted on Canvas or that you can send to your students that will direct them to view your drop-in times, select the box to Add to your personal availability link.
Select the type of meeting (In-person and/or Virtual). It is recommended to only choose one type to avoid having both in-person and virtual appointments at the same time.
Make the following selections from the Care Unit, Location and Services drop-down menus:
Add the course that you are teaching this semester. Begin typing the subject and catalog number, including the hyphen. The course you select needs to be the exact SUBJECT and 4-DIGIT CATALOG NUMBER as listed in PeopleSoft or your students will not be able to see your drop-in availability. It is recommended to set up separate availability for each course you teach.
Add any Special Instructions you would like the students to see when they view your drop-in availability. The sample text you see here is included below in the Tip section if you would like to copy.
Tip: Include special instructions to provide the students with important information.
These office hours are only for students enrolled in my [insert day/meeting time of class].
For in-person drop-in hours we will meet in my office at [YOUR OFFICE LOCATION HERE].
For virtual hours, please email me for the zoom URL.
Click the Save button.
To add additional availabilities, select the checkbox beside the time you have created, and use the Actions drop-down to Copy this time. You can also use the blue Edit link to edit a specific block. You can have as much availability as you need.
Note: If you teach more than one class you will need to create separate availability for each class.
Faculty Office Hours - How to Set Drop-In Availability (PDF)